Files are often shared in a compressed format to save storage space and make transfers easier. However, before these compressed files can be used, they need to be unzipped. In this guide, we’ll explain what it means to zip and unzip files, and walk you through the process of unzipping files on your computer.
What is Zipping and Unzipping?
Zipping refers to the process of compressing files into a single smaller file, making it easier to store or share multiple files at once. These compressed files are known as "zipped" files. However, in their compressed form, these files cannot be used directly. To access and use the content, you need to decompress or "unzip" the file.
Read More: "How to Export Files from Windows System of My C Drive to CSV or Excel File?"
Why Compress Files?
Let's take an example. Suppose you want to email two or three photos to a friend. When you try to attach these photos, you may encounter an issue if the file sizes exceed the email’s attachment limit. In such cases, you can compress the photos into a smaller file by zipping them. This reduces the file size, making it easier to send the images without hitting size restrictions.
Once your friend receives the zipped file, they will need to unzip it to access the photos.
Popular Software for Unzipping Files
To unzip files, there are several software options available. Two of the most common tools are WinZip and WinRAR. However, there are also free alternatives like 7-Zip, which is a popular choice for many users.
If you don’t already have an unzipping tool installed, here’s how to get started with 7-Zip:
1. Open your web browser and search for "7-Zip."
2. Download the software from the official website.
3. Install 7-Zip on your computer.
How to Zip and Unzip Files Using 7-Zip
Once you have 7-Zip installed, here’s a simple step-by-step guide to zip and unzip files:
Zipping Files:
1. Create a folder and name it (for example, "My Photos").
2. Place the files you want to zip (e.g., your photos) into this folder.
3. Right-click on the folder and navigate to the 7-Zip option.
4. From the 7-Zip submenu, select "Add to 'My Photos.zip'."
This will compress your files into a zipped format, which will appear as a single file named My Photos.zip. You can now attach this compressed file to an email and send it to your friend.
Unzipping Files:
When your friend receives the zipped file, they will need to unzip it to access the contents. Here’s how to unzip a file using 7-Zip:
1. Right-click on the zipped file (e.g., My Photos.zip).
2. Hover over the 7-Zip option in the menu.
3. Select "Extract Here" to unzip the file in the current folder, or choose "Extract to [folder name]" to create a new folder for the unzipped contents.
After extracting, your friend will be able to access the uncompressed files (in this case, the photos) and use them as needed.
Conclusion
Zipping and unzipping files is an essential skill for managing large file transfers and conserving storage space. Whether you're sharing documents, photos, or other media, compressing files into a zip format makes it easier to send and receive them. Using free tools like 7-Zip, the process of zipping and unzipping files is straightforward and accessible for anyone.
Next time you need to send a large file or access a compressed one, follow these simple steps to zip or unzip with ease.